MINUTES OF MEETING EAGLE TRACE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Eagle Trace Community Development District was held Tuesday, March 3, 2026 at 10:36 a.m. at 346 E. Central Ave. Winter Haven, Florida.

Present and constituting a quorum:
Lauren Schwenk by Zoom	Vice Chairman
Lindsey Roden	Assistant Secretary
Jessica Spencer	Assistant Secretary
Bobbie Shockley	Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Meredith Hammock	District Counsel, KVW Megan Birnholz-Couture by Zoom	District Counsel, KVW Chace Arrington by Zoom	District Engineer
Marshall Tindall	Field Manager, GMS

FIRST ORDER OF BUSINESS	Introduction
Ms. Burns called the meeting to order at 10:36 a.m. and called roll. Three Board members were present in person constituting a quorum and one Board Member attended via Zoom.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Burns stated that there were no members of the public present for the meeting nor were there any members of the public attending on the Zoom line.
THIRD ORDER OF BUSNESS	Approval of Minutes of the August 5, 2025 Board of Supervisors Meeting
Ms. Burns presented the minutes of the August 5, 2025 Board of Supervisors meeting and asked for any questions, comments, or corrections. Hearing no changes, she asked for a motion to approve.

On MOTION by Ms. Shockley, seconded by Ms. Roden, with all in favor, the Minutes of the August 5, 2025 Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Presentation	of	Memo	Regarding
Amendments to District Rules of Procedure
Consideration of Resolution 2026-01 Setting a Public Hearing on the Adoption of Amended and Restated Rules of Procedure for the District
Ms. Burns stated the proposed date for the public hearing is June 2, 2026 which is the regular June meeting. At that meeting the Board can adopt amended rules and incorporate recent statutory changes and minor cleanup items.

On MOTION by Ms. Shockley, seconded by Ms. Spencer, with all in favor, Resolution 2026-01 Setting a Public Hearing on the Adoption of Amended and Restated Rules of Procedure for the District on June 2, 2026, was approved.

FIFTH ORDER OF BUSINESS	Consideration of Resolution 2026-02 Approving the Proposed Fiscal Year 2026/2027 Budget and Setting the Public Hearing on the Adoption of the Fiscal Year 2026/2027 Budget (Suggested Date: June 2, 2026)
Ms. Burns suggested the public hearing be set for June 2, 2026. This will be developer funded. These are primarily admin expenses but included is a field contingency as well as playground lease line item.

On MOTION by Ms. Shockley, seconded by Ms. Roden, with all in favor, Resolution 2026-02 Approving the Proposed Fiscal Year 2026/2027 Budget and Setting the Public Hearing on the Adoption of the Fiscal Year 2026/2027 Budget on June 2, 2026, was approved.

SIXTH ORDER OF BUSINESS	Ratification of 2026 Data Sharing and Usage Agreement with Polk County Property Appraiser
Ms. Burns asked for a motion to ratify the 2026 Data Sharing and Usage Agreement.

On MOTION by Ms. Spencer, seconded by Ms. Shockley, with all in favor, the 2026 Data Sharing and Usage Agreement with Polk County Property Appraiser, was ratified.

SEVENTH ORDER OF BUSINESS	Staff Reports
Attorney

Ms. Hammock had nothing to report.

Engineer
Ratification of Work Authorization 2026-1 for FY 2026 District Engineering Services from Dewberry
Ms. Burns stated the district engineer is not on the line. She asked for a motion to ratify Work Authorization 2026-1 for FY 2026.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, Work Authorization 2026-1 for FY 2026 District Engineering Services from Dewberry, was ratified.

District Manager’s Report
Balance Sheet & Income Statement
Ms. Burns stated the balance sheet and income statement are in the agenda package for review.

EIGHTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

NINTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being no comments, the next item followed.

Secretary/Assistant Secretary

TENTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Roden seconded by Ms. Spencer, with all in favor, the meeting was adjourned.

	

Chairman/Vice Chairman